2025 Vendor, Speaker, and Collector Information

Thanks for being part of the International Sea Glass Festival.

  • 20th International Sea Glass Festival, Mystic Seaport Museum on Saturday and Sunday, July 26–27, 2025.
  • Saturday only, the doors will open at 9 a.m. for Museum Members and Community Members. Open to the public at 10 a.m. All booths must be set up and ready by 9 a.m. on Saturday.
  • Sunday the doors will open at 10 a.m.
  • You must stay open until 5 p.m. both days.

If you have questions, please contact Festival Director Roxann Williams at (724) 456-7844 or festival@seaglassassociation.org.

✅ Promotion

The ISGA Festival Committee will be promoting the festival on social media and in ads throughout the festival area, including local print media, online advertising, and other regional advertising. You can help drive interest and participation to make this event successful.

  • Let your customers, friends, and followers know that you will be at the festival through social media and email, This can be a major factor in your success at the show. 
  • Download festival graphics you can use on your website and social media. Please request additional sizes and formats by emailing communications@seaglassassociation.org.
  • Please tag @seaglassassociation and #isgafestival in your posts so we can like and share your posts.
  • Be sure to like and share the festival posts that ISGA makes on Instagram and Facebook.
  • RSVP on the Mystic Facebook Event Page and invite your friends and customers.
  • Mail the Sea Glass Festival postcard to your current and prospective customers with a note to attend the show. You can order free Festival postcards to include in your packages, hand out at shows, and mail to your contacts.
  • Mail the “Genuine vs. Artificial” postcard to your current and prospective customers with a note to attend the show. You can order free Genuine Sea Glass postcards to include in your packages, hand out at shows, and mail to your contacts.
  • Please do not use the Mystic Seaport Museum logo in any of your advertising or promotions. Thanks!

✅ Booth Map

20th International Sea Glass Festival
Mystic Seaport Museum
Saturday, July 26th 9 a.m. – 5 p.m. (early entry for Community Members and Museum Members) Sunday, July 27th 10 a.m. to 5 p.m.

✅ Booth Setup and Tear Down

  • All booth spaces are final and you should not set up in a different location unless you clear it with Festival Director Roxann Williams.
  • You must be ready to have visitors at 9 a.m. on Saturday and 10 a.m. on Sunday sharp. You must stay until 5 p.m. both days.
  • Booth tear down will be on Sunday from 5 p.m. to 8 p.m.
  • Leave it as you found it! You are responsible for clearing your booth area after the show, including removing trash, recycling, supplies, etc. You will be charged for anything left behind on Sunday night, so please pack everything out.

✅ 20th International Sea Glass Festival

  • Vendor load-in will be on Friday from 5 p.m. to 8 p.m. and Saturday from 7 a.m. to 8:30 a.m.
  • Collector load-in will be on Saturday from 7 a.m. to 8:30 a.m. Collectors will be in Greenman’s Landing on Saturday until 5. You will have one chair and one table that has a table cover on it. Feel free to bring your own to use if you’d like.
  • Vendors and Collectors must enter and leave during all load-in and tear-down times through the Museum Store Parking Lot, whether driving or on foot. Press the button next to the gate to alert Security to open it. If there are any issues, please call (860) 572-5310. Download load-in instructions (PDF)
  • There are no carts for load-in, so plan on bringing your own carts or use rolling bags.
  • Please drive your car off the Museum grounds as soon as you are done unloading as there is limited space for cars along the Village Green. All vehicles should leave the grounds by 8:30 a.m. on Saturday and 9:30 a.m. on Sunday. Please park in the South Parking Lot after unloading.
  • Linens, table coverings, and pipe and drape will not be available. You must provide your own. The Marquee Tent and individual tents are on a grass surface.
  • Vendors cannot set up tents inside the Marquee Tent. Vendors can put walls or grids only along the back wall of the booth.
  • The only way for free admission to the Mystic Seaport Museum grounds on Saturday and Sunday is to have a Museum wristband. Each vendor booth will receive two (2) wristbands for entry both days during set up from Festival Director Roxann Williams. Each collector will receive one (1) wristband for entry both days. Text Roxann at (724) 456-7844 if you cannot locate her to receive your wristbands.
  • If you are bringing your own tent, be sure to stake and weigh down the corners. It can get very windy in the location where we are setting up for the festival so you must make sure your tent is very securely tied and weighed down. Each evening, your tent must be lowered to half-height overnight.
  • Collectors must tear down their booths on Saturday night.
  • The Museum provides security for the buildings and grounds but there is no one assigned to the festival area. We recommend that you do not leave valuables on the grounds overnight.
  • Parking / Shuttle Update: Free parking at Mystic Seaport Museum is limited and the lots may fill up. Free offsite parking is available on Saturday, July 26, and Sunday, July 27, at 251 Greenmanville Avenue (behind Andiamo Restaurant, close to Route 95), about 1 mile from the Museum. Two shuttles will be running for the festival this year, from 9 a.m. – 6 p.m. on Saturday, and 10 a.m. – 6 p.m. on Sunday. Guests will be dropped off at the North Lot. One shuttle will run from the offsite parking lot at 251 Greenmanville Ave and the Hilton Mystic, and the second shuttle will run from 247 Greenmanville Ave and Spark by Hilton.

✅ During the Show

  • ISGA will provide name tags/lanyards for each vendor and one booth assistant. ISGA will provide one name tag for each collector, speaker, and volunteer.
  • There will be free Wi-Fi for vendors and collectors to use. The Wifi Network and Password are as follows at Mystic Seaport Museum:
    • Wifi Network: Exhibitors WiFi
    • Password: SeaGlassFes2025
    • The Museum, as well as ISGA, recommend that you provide your own hotspot.
  • There is no electricity in the booths, however there will be an unmonitored charging station. Bring a battery backup for your phone if you are worried about it running out of juice.
  • If you have electric lights in your booth, they must be battery operated. No generators are allowed.
  • There are several nearby restaurants, and you are welcome to bring in your own food.
  • International Sea Glass Festivals are self-representing shows and you must be there in person and sell only products that you have created or had a part in creating.
  • The Collectors Showcase is a no-sell zone. Collectors may not display products or sell anything during the show. Details shown on the Collector’s contract are to be followed.
  • We will be monitoring the booths throughout the show and if your booth doesn’t meet Festival Eligibility Requirements or if your work includes artificial sea glass, you will be asked to leave.
  • By attending the festival you give us permission to use your likeness in photos and videos in print and online.
  • ISGA reserves the right to close the booth of any vendor or collector violating any of the Festival Eligibility Requirements, the ISGA Mission, or the ISGA Member Agreement. ISGA may require the exhibitor to leave the festival immediately and the exhibitor will forfeit all paid fees.

✅ Professional Member Meeting

A Member meeting will be held in the ISGA Tent on the Village Green at 5:30 p.m. on Saturday, July 26, immediately following the festival.

✅ ISGA Merchandise

We are pleased to offer Sea Glass Association merchandise for purchase. You can buy items in the ISGA Etsy Shop or at the festival.

✅ Sea Glass Contest

We will have a vendor category in the Sea Glass Contest so don’t forget to bring your favorite find of the year to enter!

✅ Volunteer and Community Member Gifts

We would love your help in providing a small gift for our volunteers and Community Members. Each year we ask each vendor to donate something from their booth for the Volunteers. Please consider having something ready to donate at the show. In addition, please bring a small collection of sea glass (10-20 pieces) that we will divide up and give to the volunteers and Community Members as a thank you for their support. It doesn’t have to be your very best glass, but something that they will enjoy adding to their collections. Thank you!

✅ Lodging

The International Sea Glass Association has secured two Mystic hotel room blocks for your convenience while attending the festival.

The Hilton Mystic is located at 20 Coogan Blvd., and Spark by Hilton is located at 55 Whitehall Ave.  Follow the directions below to secure your reservation.

Hilton Mystic

Call 800-HILTONS (445-8667) & ask for the Sea Glass Association room block. Online, use group code ISGA. For convenience, the booking link is shown below.

  • Booking Link: https://group.hilton.com/gu4fs8
  • Group Name: Sea Glass Association
  • Arrival Date: Friday, July 25, 2025
  • Departure Date: Tuesday, July 29, 2025
  • Check-in: 4:00pm; Checkout: 11:00am.

*2-night minimum stay with Saturday, 7/26

Spark by Hilton

Call 800-HILTONS (445-8667) & ask for the Sea Glass Association room block. Online, use the group code 900. For convenience, the booking link is shown below.

  • Booking Link: https://hil.tn/ce4yuc
  • Group Name: Sea Glass Association
  • Arrival Date: Friday, July 25, 2025
  • Departure Date: Tuesday, July 29, 2025
  • Check-in: 3:00pm; Checkout: 11:00 am.

*2-night minimum stay with Saturday, 7/26

✅ Payment

Payment of PayPal invoices for vendor festival and program advertising fees are due upon receipt of invoice.

✅ Description for Programs and Website

Your company name, your name, location, brief description, and website will appear on the Festival Page of the website and in the printed programs that are handed out at festivals. Please take a moment to check your Professional Member information and let us know if you have any corrections by emailing communications@seaglassassociation.org. Collectors should email a brief bio and contact information to communications@seaglassassociation.org. 

✅ Sponsorships

If you are interested in becoming a sponsor for the festival, please contact Festival Director Roxann Williams at (724) 456-7844 or festival@seaglassassociation.org. Your sponsorship at any level supports the success of this event and will allow us to create members-only events at this year’s festival. Sponsors are listed in the programs, website, emails, social media, and ads for festivals. Thank you!

Sponsorship Levels:

  • Admiral $1,000
  • Captain $500
  • First Mate $250
  • Crew $100

✅ Program Ads

If you purchased an ad in the programs, following are the specifications. All measurements are in inches. 

  • Full page vertical: Trim: 5.5 x 8.5, Live: .5 from edge, Bleed: .125
  • Half page horizontal: 4.75 x 3.75
  • Quarter page vertical: 2.25 x 3.75

Your ad should be sent as a press-quality PDF. The resolution of all images should be a minimum of 300 dpi at final production size and should be in CMYK format. All fonts must be embedded in the PDF. Please email your finished ads or your photos, logo, and information so we can make your ad to communications@seaglassassociation.org by April 15, 2025.

✅ Sales Tax Permit

In order to participate in the event, vendors must register for a Connecticut Sales and Use Tax Permit. Please provide your Connecticut permit number to Festival Director Roxann Williams at (724) 456-7844 or festival@seaglassassociation.org by June 1, 2025.

✅ Questions

If you have questions, please contact Festival Director Roxann Williams at (724) 456-7844 or festival@seaglassassociation.org.

All dates and times are subject to change. The International Sea Glass Association reserves the right to cancel the festival in the event of extreme weather. In the event that the festival is canceled due to hazardous weather, you may receive partial refund on your registration fee. The amount returned in event of cancellation will be determined based on the expenses paid in preparation prior to the festival. Unfortunately, full refunds cannot be guaranteed, and it is possible we may not be able to make refunds at all.